IMPORTANT MESSAGE REGARDING EDUCATION RECORDS
SC Law requires the parent-teacher to maintain educational records.
If they [the parent(s)] did not give you the “Notice of Transfer” form which includes them granting us (LHA) permission to have a copy of their educational records, then I assume they’ve already properly withdrawn from your educational establishment and you have given them copies of the educational records they need as required by SC Law. Then, therefore, there is no further action needed at this time.
In lieu of the requirements of Section 59-65-40 or Section 59-65-45, parents or guardians may teach their children at home if the instruction is conducted under the auspices of an association for home schools which has no fewer than fifty members and meets the requirements of this section. Bona fide membership and continuing compliance with the academic standards of the associations exempts the home school from the further requirements of Section 59-65-40 or Section 59-65-45.
The State Department of Education shall conduct annually a review of the association standards to ensure that requirements of the association, at a minimum, include:
(a) a parent must hold at least a high school diploma or the equivalent general educational development (GED) certificate;
(b) the instructional year is at least one hundred eighty days;
(c) the curriculum includes, but is not limited to, the basic instructional areas of reading, writing, mathematics, science, and social studies, and in grades seven through twelve, composition and literature; and
(d) educational records shall be maintained by the parent-teacher and include:
(1) a plan book, diary, or other record indicating subjects taught and activities in which the student and parent-teacher engage;
(2) a portfolio of samples of the student’s academic work; and
(3) a semiannual progress report including attendance records and individualized documentation of the student’s academic progress in each of the basic instructional areas specified in item (c) above.
By January thirtieth of each year, all associations shall report the number and grade level of children home schooled through the association to the children’s respective school districts.
HISTORY: 1996 Act No. 429, Section 4.
Also, note under the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. §1232g; 34 CFR Part 99) and the Individuals with Disabilities Education Act (IDEA) (20 USC 1400 et seq.; 34 CFR Part 300),
“A school is required to provide a parent with copies of education records, or make other arrangements if a failure to do so would effectively prevent the parent from obtaining access to the records”
per U.S. Department of Education.
If, however you must insist on sending LHA educational records, please see the attached blank NOTICE OF TRANSFER form. All records may be faxed individually per student/family to 843-773-6218.
Please ensure you are in compliance with privacy laws.
Lowcountry Homeschool Association we only accept education records via email or fax.
SUBJECT LINE MUST HAVE STUDENT’S FULL NAME
Email to: firstname.lastname@example.org
To Fax, please include student’s name in SUBJECT/RE line.
Fax to: 843-773-6218